Privacy notice – Reigate and Banstead Business Awards

The Data Controller for the information outlined in this privacy notice is Reigate & Banstead Borough Council (RBBC).

Why we are going to collect the data

We will collect your data with your consent and use it to enable us to run the Reigate and Banstead Business Awards ( the “Awards”) and manage our relationship with you effectively, lawfully and appropriately. This applies when you register for the Awards, whilst you’re at the Awards and after the Awards.

This includes using the information to enable us to comply with the Awards terms and conditions including judging entries.

What information we will hold about you
In order to administer the Awards and run we will collect the following information from you:

• Identity data (including your first name, last name,);
• Contact data (including your billing address, delivery address, email address and telephone contact numbers);
• Financial data (including financial accounts);
• Your consent, which may be withheld or withdrawn at any stage,
• Your consent which may be withheld or withdrawn at any stage, to your images and details being included in marketing activity including social media such as Facebook, Twitter and Instagram.

How we will use the information we hold about you
To assess your application for an award category in line with the Terms and Conditions.

To keep you informed about the Awards

For reasons such as security and health and safety, we may share the data you’ve provided with the venue hosting the Awards. This will always be limited only to data required for specific purposes.

We will sometimes share your data within the Awards team who will be providing support at the Awards. This would include registering attendees to ensure we know who has attended.

Your application will be shared with the judges to enable them to perform their role, we will ensure that appropriate confidentiality agreements are in place.

If, in the future, we would like to process your personal data for a purpose other than that which it was collected for, we’ll provide you with information about that and request your consent before doing so.

How long will we keep your data?
We will only keep your data in an identifiable form for 18months. We will hold de-indentified data in a statistical form to enable us to plan future Awards and other Council services.

Will any of your data be used for profiling and/or automated decisions?
The Council does not carry out automated decision-making, and as such any decision taken by us which affects you will always include human intervention. We do on occasion carry out profiling to enable us, as a local authority, to target services to those in society who are in need of help and support and who may suffer harm without our assistance.

Will any of your data be transferred abroad?
No

Your rights
You have a number of rights under data protection law. The Council’s over-arching privacy notice contains details of those rights and how to exercise them.

Your responsibilities: providing accurate information
It is important that we hold accurate and up to date information about you in order to deliver the appropriate services. If any of your details have changed, or change in the future, please ensure that you inform us as soon as possible so that we can update your records.

Diane.Dunkley@reigate-banstead.gov.uk or call 01737 276 593.

Questions or concerns?
If you have any concerns about how we are collecting or using your personal data please contact our Data Protection Officer: data.protection@reigate-banstead.gov.uk

Or call 01737 276000 (ask to speak to the Data Protection Officer).

You can also contact to the Information Commissioner’s Office (ICO), the UK’s independent body set up to uphold information rights:
ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF www.ico.org.uk 0303 123 1113.

Last updated: January 2020